Section 1: INTRODUCTION

This privacy information notice (“Privacy Information Notice”) informs the participants (“You” and “Your”) on how and why Your Personal Data is collected & processed as part of the CGI’s Elevate 2025 event (“Event”) organized by CGI Information Systems and Management Consultants Private Limited (“CGI”).

Section 2: WHICH PERSONAL DATA DOES CGI PROCESS & FOR WHAT PURPOSES?

CGI will process Your following Personal Data:

  • Full Name
  • E-mail Address
  • Designation
  • Photographs
  • Video Clip
  • Address (If you available any transport facility)
  • Speaker profile and opinion.
  • Name of your organization.

Purpose of Processing: Your Personal Data is collected & processed for conducting the Event and continued business relationship. The CGI APAC Marketing and Communications team may use Your Personal Data to develop marketing and/or advertising or campaign material and publish the same on CGI’s internal communication platforms as well as on CGI’s official external platforms like LinkedIn, X (formerly Twitter), Facebook Instagram & YouTube.

Section 3: WHAT IS THE LEGAL BASIS THAT CGI RELIES UPON FOR PROCESSING YOUR PERSONAL DATA?

CGI relies on your consent to process personal data.

Section 4: HOW AND WITH WHOM ARE YOUR PERSONAL DATA SHARED?

Your personal data as explained above in Section 2, will be processed by the APAC Marketing and Communications team members to develop marketing/advertising or event coverage material to be published on CGI’s official external platforms, such as LinkedIn, Facebook, YouTube, X (formerly Twitter), Instagram and CGI.com, and on CGI’s Internal platforms such as email, Intranet, Viva Engage/Yammer and MS Teams.

Your personal data will also be processed by CGI’s authorized event management company for the purposes related to the Event.

SECTION 5: IS YOUR PERSONAL DATA TRANSFERRED OR ACCCESSED INTERNATIONALLY?

Your Personal Data will be stored in CGI data centers in Canada, USA and the European Region.

Section 6: DATA SECURITY

CGI applies risk-appropriate technical and organizational security measures to protect Your data from unauthorized access, from unauthorized modification, from damage and loss, and from misuse. Where contracted third-party suppliers provide services to CGI that involve processing personal data, they are required by the terms of the contract to meet or exceed CGI’s own security standards.

Section 7: HOW LONG DOES CGI RETAIN YOUR PERSONAL DATA?

CGI is committed to keep Your Personal Data for no longer than what is strictly necessary regarding the Purpose for which Your Personal Data is collected and processed. Your data would be deleted/archived as per CGI’s Records Retention Policy and Records Retention Procedures.

Section 8: WHAT ARE YOUR RIGHTS IN RELATION TO YOUR PERSONAL DATA?

Subject to applicable law, You have the right to request access to, rectification, erasure, and portability of Your personal data. You may also exercise Your right to request restriction of and /or object to processing of Your personal data. CGI will take all reasonable measures to address Your request to exercise any of these rights.

When addressing such request, You should also make sure that You identify Yourselves expressly by providing copy of a valid Government issued ID card. CGI will not be able to address any requests made without due identification.

Subject to the above conditions, CGI will endeavor to address Your request in due course and no later than within a month from the receipt of Your request.

If You wish to obtain any relevant information in relation to the processing of Your Personal Data, please contact the Event team at IN.SM.GEN.CGI.Elevate@cgi.com. You can freely withdraw Your consent at any time by using the contact details mentioned above. For exercising any of the above rights and/or grievances on such matters, please write to the Privacy office at privacy@cgi.com

BY PARTICIPATING IN THE EVENT OR ACCEPTING THE INVITE TO THE EVENT RELATED ACTIVITIES, YOU CONSENT TO THE PROCESSING OF YOUR PERSONAL DATA AS DESCRIBED ABOVE.